Workshop Barcode Time Clock

Regular and accurate entry of technician’s labour time is paramount. This can be done by manual entry of timesheets, terminal based “real time” labour entry or by Ibcos’ Barcode Time Clock entry. This barcode method has become very popular and is now in use by around 1,000 technicians.

New style job cards are laser printed to include barcodes that create a start and stop time when scanned with the barcode scanner. By scanning a barcode the job number, date, start/stop time and the technician are automatically recorded thus reducing possible errors. The barcode scanners are uniquely coded to each technician and are easily portable, being small. A choice of scanners is available in a range of prices. The scanned hours are imported into Gold daily and can be checked on the screen before updating to the workshop jobs with the hours and minutes used. All these details are stored in the system for future information and reporting. A timesheet report can be printed to show a detailed list of all the activity of a technician in chronological order. Many of our customers use this report to collate time and attendance records for input to the payroll.

The popularity of this option is due to:

• Increased accuracy of time recorded, it does not rely on the technicians memory
• Ease of use for the technicians
• Time saved by technicians and administrators
  - No more writing up of the previous days timesheet as the first job each morning
  - Service Administrators just import the labour records and check them, no need to key in every line of data
• Improved data quality if there are queries on the time taken, the system records all the dates and start/stop times for each job. This increases customer confidence that the charges are correct
• Better labour reporting as the source data is more reliable
• Ability to print a daily, weekly or monthly timesheet for payroll input