Wholegood/Vehicle Sales

The Wholegood system covers all requirements from placing an order with a supplier to raising an invoice for the customer. Wholegood and Vehicle stock management is integral, and the system handles the special VAT margin scheme for used goods and vehicles. It is fully integrated with the workshop system for capturing PDI and refurbishment costs through an internal invoice. Multiple Purchase invoices and credits can be posted against a Wholegood/Vehicle so that the true costs/margins are held against every individual item sold. Sales Invoices can be raised on a Finance Company with the statistics linking to the customer (end user) record, and this invoice can be raised at any time during the transaction. The system caters for multiple part exchanges via a self-billing routine with profits shown over a short or long washout chain. A full "washout" record is also maintained following completion of the deal.

Model codes are used to define standard specification and to avoid the need for re-entry every time a new stock number is generated. This also builds model sales statistics. Attachment codes are used in a similar way to model codes, they are for standard attachments such as a radio, front-end weights, pick-up hitch, tow bar, alloy wheels, etc. The Wholegood/Vehicle record also holds the serial number/VIN, engine number, chassis number, key code, registration number, detailed specification and much more besides. All workshop jobs, in progress and completed, are linked in the enquiry program; this is a very quick way of looking at the service history of any item.

The details shown on the sales invoice are very flexible, allowing for a simplified description of the goods to be printed whilst the full underlying details are held internally. The auto-credit routine simplifies the process if the invoice details change after the invoice is raised; the original can be fully credited automatically and a new invoice generated automatically which can then be corrected to suit (e.g. the finance company changes, extra items are added, the part exchange is removed or re-valued, etc.). Journals can be posted between Wholegoods/Vehicles to reflect moving items (e.g. swap the wheels/tyres, remove the front loader/vehicle body etc). Supplier bonus payments and rebates can be posted to individual items and the system manages the value of outstanding credits due from suppliers. A full audit trail is kept of every transaction that makes up the final financial summary of the deal.

Wholegoods is fully integrated with the Document Storage option so all the paperwork relating to a deal can be stored, linked to the item; all these documents can be viewed within the Wholegood/Vehicle enquiry screen.

The module also includes comprehensive reporting:

• Stock values - by group, manufacturer including ageing
• Full Analysis of sales each month - summary and detailed
• Salesman commission reporting
• Pipeline reporting - value of firm orders not yet sold/invoiced

This is a comprehensive module designed to manage the sales of high value capital equipment, but also handles lesser items.